Reach your congregation through email with rich-text formatting, templates, and delivery tracking.
Composing an Email
Section titled “Composing an Email”Compose Message
EmailSMSNewsletterWhatsApp
Recipients
Worship Team ×Sarah Johnson ×12 members selected
Template
None (blank message)
Subject
Sunday Service Update - March 16
Merge Fields
{{ member_name }}{{ member_email }}{{ church_name }}
Message
Hi {{ member_name }}, we’d love to see you this Sunday…
CancelSave DraftSend Email
- Go to Communication
- Click Compose Message
- Choose Email as the channel
- Select recipients (individuals, groups, segments, or all members)
- Write your message using the rich text editor
- Send immediately or schedule for later
Recipient Selection
Section titled “Recipient Selection”You can send to:
- Individual members — search and add by name
- Groups/Ministries — select an entire group at once (shows member count)
- Segments — use filters to target specific members by status, engagement level, attendance, age, etc.
- All members — broadcast to your entire congregation
Email Templates
Section titled “Email Templates”Save time with reusable templates:
- Create templates with merge fields that auto-fill per recipient
- Use templates for recurring messages like weekly updates or event reminders
- Edit templates anytime
Available Merge Fields
Section titled “Available Merge Fields”| Field | Inserts |
|---|---|
member_name | The recipient’s name |
church_name | Your church’s name |
member_email | The recipient’s email |
Scheduling
Section titled “Scheduling”Check the Schedule message option to pick a future date and time for delivery. Scheduled messages appear in your drafts until they’re sent.
Segmentation Filters
Section titled “Segmentation Filters”Target specific members using filters:
- Membership Status — Active, Inactive, Visitor
- Engagement Level — High, Moderate, Low, At Risk
- Attendance — Members who attended within X days
- Missed services — Members who missed the last X services
- Age range — Filter by minimum and maximum age
Delivery Tracking
Section titled “Delivery Tracking”Track the status of every email:
| Status | Meaning |
|---|---|
| Sent | Email was sent from Gathrik |
| Delivered | Email reached the recipient’s inbox |
| Bounced | Email couldn’t be delivered |
| Failed | An error prevented sending |
Email Preferences
Section titled “Email Preferences”Members can manage their own email preferences from the Member Portal, choosing which types of communication they want to receive.